Request Proclamation or Letter

All requests for communication from Governor Polis must be received at least four weeks in advance of the date of printing. Any requests received fewer than four weeks in advance will not be prioritized and may not be fulfilled. Approval process is not automatic for any requests. The Governor's Office reserves the right to decline any request for any reason.

Proclamation or Letter

LetterProclamation

Choose Letter Type

Birthday Recognition

Birthday letter guidelines:

Birthday letters will only be provided for those celebrating milestone birthdays (on five-year-marks or above 100 years old)

Individual's First Name

Individual's Last Name

Date of Birth

Special Notes

Congratulations Letter

Congratulatory letters from the Governor congratulate an individual or an organization on an achievement of note. Requests for congratulatory letters are reviewed on a case-by-case basis, and the Governor’s Office reserves the right to deny any such request for any reason. Congratulatory letter guidelines:

Detailed information about the person or organization being recognized and the achievement they are being recognized for must be provided with the request
Congratulatory letters will be issued for:

Milestone anniversaries of organizations
State, national, or international recognition, awards, scholarships, prizes, etc.
All other requests for congratulatory letters may be considered, but may not be fulfilled

Individual's First Name

Individual's Last Name

Accomplishment/Recognition

K-12 Education Request

Students looking for information about the State of Colorado may request information via this form.

Is this letter for an individual or group?

Recipient First Name

Recipient Last Name

Addressee?

To whom should the letter be addressed?

Subject

Describe Request

Military Retirement

Military retirement letters thank a member of the armed forces for their service to the people of Colorado and the United States.

Military retirement letter guidelines:

Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony, etc.)
Requests must include both the full and abbreviated title of the service member retiring (e.g. MSgt., Master Sergeant)

Retiree's First Name

Retiree's Middle Name

Retiree's Last Name

Retiree's Rank-Abbreviation

Retiree's Rank-Full

Branch of Service

Special Notes

Date of Retirement

Years of Service

Please list years only. If less than 1 year please round up to 1

Mail the letter to:

Proclamation

Requesting a Proclamation

Proclamations issued by the Governor are meant to honor, celebrate or raise awareness of an important cause or issue for the Colorado public. All proclamations are considered by the Office of the Governor and will be approved or denied based on the following criteria. The Governor and his staff reserve the right to deny any request, edit final language and make exceptions to the criteria at their discretion. Please read the following criteria before submitting your request.

IMPORTANT NOTE: All Proclamations now incur a $25 fee that will need to be paid once the proclamation has been approved. This will cover staff time taken to accurately vet requests. Please only submit requests that fall under the proclamation parameters. You will be informed if your request is approved and you will then be required to make payment. Once payment is received you will be provided with the PDF and requested hard copies of your proclamation!

Who may request a proclamation?

Proclamation requests must be submitted by a Colorado resident.

Individuals submitting a request must be doing so on behalf of a non-profit organization, and must provide their role within or connection to said organization. FOR PROFIT BUSINESSES MAY NOT SUBMIT PROCLAMATION REQUESTS.

Proclamation content criteria:

Proclamations may only be requested on behalf of an issue or a cause.

Proclamations will not be made on behalf of individuals. Exceptions will be made for late individuals with historical significance or exceptional contribution to Colorado and the US.

Proclamation requests to honor private businesses, conferences, grand openings, fundraisers or specific events will not be considered.

Proclamation content must impact a broad range of Coloradans and the language must demonstrate its state-wide significance.

Proclamations may not make a policy stance. (ex: need for increased funding, change in policy). Nor can proclamations take a side on controversial political, ideological or religious debate.

Proclamations commemorating nationally-recognized periods of time will be considered.

If approved, no proclamation can be used as part of an advertisement or commercial promotion.

Proclamation format

Proclamation requests should include pre-written and correctly formatted language. Reference the example for guidance. Requests without properly formatted language may not be considered.

Proclamation language must fit on 1 page in 12-point font, leaving space for the Governor’s signature and Executive Stamp. Proclamation requests longer than 1-page may not be considered.

Note: Proclamations are year specific. A proclamation made on April 22, 2021 does not proclaim the same date in 2022. Proclamations must be resubmitted each year for reconsideration.

Subject

Proclamation Due Date

Date must be 4 or more weeks from today's date.

Dates being Proclaimed

Beginning of Proclamation Date

Date must be 4 or more weeks from today's date.

End of Proclamation Date

Title of Day

Name of requesting non-profit organization

Your relation to the non-profit organization

EIN of Nonprofit

xx-xxxxxx

Information about organization/group

Max 255 characters

Click here to see a sample proclamation language

Example of proclamation language, WHEREAS, the State of Colorado is committed to ensuring the safety and security of all those living in and visiting our state; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,630 people in the United States in 2017, according to the National Fire Protection Association® (NFPA®), and fire departments in the United States responded to 357,000 home fires; and WHEREAS, cooking is the leading cause of home fires in the United States where fire departments responded to more than 173,200 annually between 2013 and 2017; and WHEREAS, two of every five home fires start in the kitchen with 31% of these fires resulting from unattended cooking; and WHEREAS, more than half of reported non-fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves; and WHEREAS, children under five face a higher risk of non-fire burns associated with cooking than being burned in a cooking fire; and WHEREAS, Colorado’s residents should stay in the kitchen when frying food on the stovetop, keep a three-foot kid-free zone around cooking areas, and keep anything that can catch fire away from stove tops; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire and working smoke alarms...

Click here for a text proclamation template which can be copied.

Proclamation Template

Your proclamation language must be submitted in the following format. Language must fit on a single page in 12-point font leaving room for the Governor’s signature and executive seal. You may add more “WHEREAS” statement while maintaining the single page limit.

WHEREAS, (declarative statement); and

WHEREAS, (declarative statement);

THEREFORE, I, Jared Polis, Governor of the State of Colorado, do hereby proclaim [Date, Date range, or month] as

NAME OF PROCLAIMED TIME PERIOD

Sample Language of Proclamation

How many hard copies should be printed?

State Employee Retirement

State employee retirement letter guidelines:

Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony/party, etc.)
Requests must include the full title of the employee retiring (e.g. Administrative Assistant I)

Retiree's First Name

Retiree's Last Name

Retiree's Job Title

Department/Agency

Special Notes

Date of Retirement

Requestor's Name

Years of Service

Please list years only. If less than 1 year please round up to 1

Mail the letter to:

Welcome Letter

Group/Organization being Welcomed

Welcome Letter Due Date

Date must be 4 or more weeks from today's date.

Background of Group/Organization

Sample Language

Scout Recognition

Scout's First Name

Scout's Last Name

Troop Number

Date of Award

Description of Scout Project

Wedding Anniversary

Wedding anniversary letter guidelines:

Wedding anniversary letters will only be provided for milestone anniversaries above 25 years (25th, 30th, 40th, etc)

Couple's First Names

Couples Last Name

Wedding Date

Special Notes

Retiree Mailing Address

Street Address

Address Line 2

City

State/Territory

Zip Code

Requestor Contact Information

First Name

Last Name

Phone

Street Address

Address 2

City

State or Territory

Proclamations may only be requested by Colorado residents.

Zip Code

Alt. Contact or Mail

Mail to different addressAdd alternate contact

Alternate Contact Information

Alt. First Name

Alt. Last Name

Alt. Email

Alt. Phone

Mail To

First Name

Last Name

Organization

Street Address

Address Line 2

City

State/Territory

Zip Code

Confidentiality Statement

By checking this box, I request that this communication (and any response) be treated as a confidential communication to the Governor, which is exempt from public disclosure under the Colorado Open Records Act. See C.R.S. 24-72-202(6)(a)(II)(C). By submitting this communication without checking the Confidentiality Box, I understand that this communication and any response may be subject to public disclosure under the Colorado Open Records Act.

Contact Information