Request Proclamation or Letter

All requests for communication from Governor Polis must be received at least four weeks in advance of the date of printing. Any requests received fewer than four weeks in advance will not be prioritized and may not be fulfilled. Approval process is not automatic for any requests. The Governor's Office reserves the right to decline any request for any reason.
Birthday Recognition

Birthday letter guidelines:

  • Birthday letters will only be provided for those celebrating milestone birthdays (on five-year-marks or above 100 years old)

Congratulations Letter

Congratulatory letters from the Governor congratulate an individual or an organization on an achievement of note. Requests for congratulatory letters are reviewed on a case-by-case basis, and the Governor’s Office reserves the right to deny any such request for any reason. Congratulatory letter guidelines:

  • Detailed information about the person or organization being recognized and the achievement they are being recognized for must be provided with the request
  • Congratulatory letters will be issued for: 
    • Milestone anniversaries of organizations
    • State, national, or international recognition, awards, scholarships, prizes, etc.
    • All other requests for congratulatory letters may be considered, but may not be fulfilled

K-12 Education Request

Students looking for information about the State of Colorado may request information via this form.

To whom should the letter be addressed?
Military Retirement 

Military retirement letters thank a member of the armed forces for their service to the people of Colorado and the United States.

Military retirement letter guidelines:

  • Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony, etc.)
  • Requests must include both the full and abbreviated title of the service member retiring (e.g. MSgt., Master Sergeant)

Please list the number of Months, and abbreviate mo if there is less than one year. e.g. 7 mo.
Proclamation
Requesting a Proclamation 

Proclamations issued by the Governor are meant to honor, celebrate or raise awareness of an important cause or issue for the Colorado public. All proclamations are considered by the Office of the Governor and will be approved or denied based on the following criteria. The Governor and his staff reserve the right to deny any request, edit final language and make exceptions to the criteria at their discretion. Please read the following criteria before submitting your request.


IMPORTANT NOTE: All Proclamations now incur a $25 fee that will need to be paid once the proclamation has been approved. This will cover staff time taken to accurately vet requests. Please only submit requests that fall under the proclamation parameters. You will be informed if your request is approved and you will then be required to make payment. Once payment is received you will be provided with the PDF and requested hard copies of your proclamation! 


Who may request a proclamation?

  • Proclamation requests must be submitted by a Colorado resident.

 

  • Individuals submitting a request must be doing so on behalf of a non-profit organization, and must provide their role within or connection to said organization. FOR PROFIT BUSINESSES MAY NOT SUBMIT PROCLAMATION REQUESTS. 


Proclamation content criteria:

  • Proclamations may only be requested on behalf of an issue or a cause. 



  • Proclamations will not be made on behalf of individuals. Exceptions will be made for late individuals with historical significance or exceptional contribution to Colorado and the US. 



  • Proclamation requests to honor private businesses, conferences, grand openings, fundraisers or specific events will not be considered.



  • Proclamation content must impact a broad range of Coloradans and the language must demonstrate its state-wide significance.



  • Proclamations may not make a policy stance. (ex: need for increased funding, change in policy). Nor can proclamations take a side on controversial political, ideological or religious debate.



  • Proclamations commemorating nationally-recognized periods of time will be considered. 


If approved, no proclamation can be used as part of an advertisement or commercial promotion.


Proclamation format

  • Proclamation requests should include pre-written and correctly formatted language. Reference the example for guidance. Requests without properly formatted language may not be considered.



  • Proclamation language must fit on 1 page in 12-point font, leaving space for the Governor’s signature and Executive Stamp. Proclamation requests longer than 1-page may not be considered. 


Note: Proclamations are year specific. A proclamation made on April 22, 2021 does not proclaim the same date in 2022. Proclamations must be resubmitted each year for reconsideration.

Date must be 4 or more weeks from today's date.
Date must be 4 or more weeks from today's date.
xx-xxxxxx
Max 255 characters
Example of proclamation language,  WHEREAS, the State of Colorado is committed to ensuring the safety and security of all those living in and visiting our state; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,630 people in the United States in 2017, according to the National Fire Protection Association® (NFPA®), and fire departments in the United States responded to 357,000 home fires; and WHEREAS, cooking is the leading cause of home fires in the United States where fire departments responded to more than 173,200 annually between 2013 and 2017; and WHEREAS, two of every five home fires start in the kitchen with 31% of these fires resulting from unattended cooking; and WHEREAS, more than half of reported non-fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves; and WHEREAS, children under five face a higher risk of non-fire burns associated with cooking than being burned in a cooking fire; and WHEREAS, Colorado’s residents should stay in the kitchen when frying food on the stovetop, keep a three-foot kid-free zone around cooking areas, and keep anything that can catch fire away from stove tops; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire and working smoke alarms...

Proclamation Template  

Your proclamation language must be submitted in the following format. Language must fit on a single  page in 12-point font leaving room for the Governor’s signature and executive seal. You may add  more “WHEREAS” statement while maintaining the single page limit. 

WHEREAS, (declarative statement); and  

WHEREAS, (declarative statement); and  

WHEREAS, (declarative statement); and  

WHEREAS, (declarative statement); and  

WHEREAS, (declarative statement);  

THEREFORE, I, Jared Polis, Governor of the State of Colorado, do hereby proclaim [Date, Date range, or  month] as  

NAME OF PROCLAIMED TIME PERIOD

State Employee Retirement 
State employee retirement letter guidelines:
  • Requests should be made at least four weeks in advance of the date the letter is needed (e.g. date of retirement, retirement ceremony/party, etc.)
  • Requests must include the full title of the employee retiring (e.g. Administrative Assistant I)
Please list the number of Months, and abbreviate mo if there is less than one year. e.g. 7 mo.
Welcome Letter
Date must be 4 or more weeks from today's date.
Scout Recognition
Wedding Anniversary
Wedding anniversary letter guidelines:
  • Wedding anniversary letters will only be provided for milestone anniversaries above 25 years (25th, 30th, 40th, etc)
Retiree Mailing Address
Requestor Contact Information
State: CO
Alternate Contact Information
Mail To